A Material Safety Data Sheet (MSDS), also known as a Safety Data Sheet (SDS), is a crucial document for shipping. It provides detailed information about the contents of your shipment, including a technical breakdown of the components or substances in your items. The purpose of an MSDS is to prove that your shipment doesn't fall under the dangerous goods (DG) category. Before diving deeper into this topic, it's recommended to have a basic understanding of DG classifications and DHL Express' DG capabilities.
Why does MSDS matter when shipping internationally?
MSDSs play a pivotal role in ensuring the safe and compliant transportation of goods, both domestically and internationally. These documents are particularly important when shipping internationally because different countries have varying regulations regarding hazardous materials. By providing an MSDS, you help DHL Express:
- Verify the nature of goods: Assess whether your shipment contains any hazardous materials that require special handling or are prohibited.
- Determine appropriate handling and transportation methods: Ensure your shipment is transported safely and in compliance with all applicable regulations.
- Expedite customs clearance: Facilitate smooth customs clearance by demonstrating that your shipment meets the requirements of the destination country.
When do I need MSDS certificate to ship overseas?
You will need to provide an MSDS if the contents of your shipment could be mistaken for, perceived as, or related to dangerous goods. This is because shipping dangerous goods with DHL Express has certain limitations and requirements, and may incur additional surcharges.
An MSDS acts as confirmation that DHL Express can ship your items as a regular shipment, even if they could potentially be classified as dangerous goods. Therefore, it's important to include an MSDS alongside your air waybill and invoice if you believe your shipment may fall into this category.
Do I need an MSDS for all shipments?
No. The MSDS serves as proof that your shipment is not classified as a dangerous good. DHL Express is fully compliant with international shipping laws – therefore, we have to remain vigilant and be careful of how we handle each shipment.
As mentioned, different countries may also have different requirements, so there is no hard and fast rule for the need for an MSDS. In the event that your contents are an authorised dangerous good, they will have to adhere to proper packaging and transportation guidelines.
Below we will discuss some common classifications of items that might be considered dangerous goods, and how an MSDS will act as a confirmation that DHL Express can ship this as a regular shipment.
Common commodities that require MSDS
Liquids
Any liquid, such as inks, lubricants, flavourings, and essential oils, needs an MSDS certificate to verify its chemical composition and ensure it's safe for transportation. Flammable liquids, in particular, require careful handling and documentation.
Electronics
Most electronics contain batteries, which are considered restricted commodities. An MSDS is necessary to determine whether the batteries are removable and whether they meet the transportation requirements.
Powders
Similar to liquids, powders can pose a risk during transport, especially if they are volatile or flammable. An MSDS helps identify the properties of the powder and its potential hazards.
Cleaning chemicals
Cleaning products often contain hazardous chemicals that require special handling and labelling. An MSDS provides information on safe handling practices and emergency procedures.
Paint and solvents
Paints and solvents such as paint thinner are frequently flammable and may contain toxic substances. An MSDS outlines the potential hazards and safety precautions associated with these products.
Pesticides and fertilisers
These substances are designed to kill pests or promote plant growth and often contain chemicals that can be harmful to humans or the environment. An MSDS certificate helps ensure safe handling and disposal.
Cosmetics
Some cosmetics contain ingredients that may be considered hazardous, such as certain preservatives or fragrances. An MSDS provides transparency about these ingredients and their potential effects.
Adhesives
Many adhesives contain volatile organic compounds (VOCs) that can be harmful if inhaled. An MSDS outlines the composition of the adhesive and any associated risks.
Pharmaceuticals
Medications may contain controlled substances or other ingredients that require special handling and documentation. An MSDS provides information on the safe storage and transportation of pharmaceuticals.
Streamline your shipping process with MyGTS
DHL Express offers a free tool called My Global Trade Services (MyGTS) to help you understand the import and export requirements you need for shipping, including whether you need an MSDS for your shipments. MyGTS can save you time and effort by providing a centralised platform for accessing trade information and ensuring compliance with international shipping regulations.
How can I get an MSDS?
In most cases, MSDSs are readily available online, especially for commercialised or readily available products. However, if your shipment contains unique or custom-made items, you may need to create your own MSDS. The MSDS should include a breakdown of the contents in their physical state, transportation requirements, and a validity period (expiry dates usually range from two to three years from issue).
DHL Express' team of MSDS specialists can evaluate the integrity and validity of your document to ensure it meets the necessary standards.
What if I cannot produce an MSDS?
If you cannot produce an MSDS for a shipment that requires one, you may experience several issues:
- Shipping delays: Dangerous goods shipments often require cargo-only flights, which are less frequent than regular flights. Additionally, they may undergo more stringent security and customs inspections.
- Additional costs: Shipping dangerous goods may incur surcharges due to the specialised handling and documentation required.
- Safety risks: Without an MSDS, it's difficult to determine the potential hazards associated with your shipment and take the necessary precautions. This could put the safety of DHL Express personnel, other shipments, and the environment at risk.
If you're unsure whether your shipment requires an MSDS or need assistance obtaining one, don't hesitate to contact DHL Express. Our team of experts can guide you through the process and ensure your shipment is transported safely and efficiently.
