The global spectacle of F1 racing requires a herculean effort to pull off. Go behind-the-scenes of F1 logistics and discover how DHL makes unforgettable races happen across five continents.
Formula 1® is not just the pinnacle of motorsport but a colossal logistical challenge that spans five continents annually. With teams racing in multiple countries within a tight timeframe, the unseen yet extraordinary efforts to move this high-speed sport around the world are immense.
As the Official Logistics Partner of Formula 1®, DHL plays a pivotal role in delivering the excitement of F1 across continents. Join us in understanding the intricacies of this global partnership and the logistical manoeuvres involved, underscoring DHL’s capability in managing complex event logistics for international sporting events.
The logistics of speed: DHL and Formula 1®
DHL’s global partnership with Formula 1® began in 2004 and was first renewed in 2021, followed by the announcement of a multi-year extension in 2024, coinciding with the partnership’s 20th anniversary.
Since its inception, this collaboration has transported all F1 equipment, including race cars, spare parts, media technology, and all other essential equipment, to over 20 race locations worldwide. This multi-country operation involves moving up to 1,400 tons of equipment and Motorsports Teams of up to 50 people on-site per race – a testament to DHL’s expertise in both sports event shipping and international logistics.
International logistics operations of such a staggering scale are managed through precise coordination with Formula 1® management and teams, highlighting DHL’s role as a logistics provider and a crucial cornerstone of the F1 world tour.
And to pull all of this off successfully—year after year—the real challenge begins before the drivers ever flag off.
The race before the race: planning and coordination
The logistical planning for the next F1 season begins well before the current season even concludes.
DHL engages in detailed route optimisation and scheduling to ensure that every leg of the Formula 1® calendar is executed flawlessly, using advanced software and real-time data to predict and address potential logistical challenges. This includes sophisticated F1 transport logistics that consider the geographic and logistical complexities of each destination, allowing for timely delivery and setup no matter the terrain or climate.
DHL's coordination isn't limited to moving parts and machines either; it extends to orchestrating with numerous stakeholders, including F1 management, racing teams, local event organisers, and international and local authorities. This complex web of entities is key to ensuring smooth and seamless customs compliance every step of the way so that every piece of equipment clears customs and reaches its destination on time, ready for the race.
Navigating global challenges
Each country's customs and import/export regulations present unique challenges, especially with the tight timelines of the F1 calendar. Thankfully, DHL can leverage its global network and expertise in international shipping to navigate these complex regulations efficiently. This includes managing customs clearances, paying duties and taxes where applicable, and ensuring all F1 logistics comply with local and international laws.
The infrastructure of host countries also varies greatly, and DHL’s ability to adapt its logistics strategies to suit specific scenarios is crucial. Whether it's transporting F1 cars or setting up pit lanes, DHL tailors its operations to match the local conditions, ensuring that the high standards of Formula 1® are maintained, irrespective of location. This adaptability is crucial for maintaining the integrity of the race cars and the myriad of sensitive equipment that accompanies the F1 entourage.
Innovative logistics solutions
DHL utilises a mix of air, sea, and land transport to move the F1 entourage, selecting each mode based on the segment of the Formula 1® calendar and the logistical requirements of the destination. Air freight is often used for long-haul, time-sensitive deliveries, for instance, while sea transport is used for less time-critical equipment. On the other hand, ground transportation offers flexibility and cost-effectiveness within and between intra-continent races such as the European leg.
Furthermore, as Formula 1® explores sustainability options in its operations and logistics strategy to reach its Net Zero goal by 2030, DHL is doing its part to support this change. Green logistics measures such as the use of biofuel-powered trucks during the 2023 European leg have reduced carbon emissions during that leg by 83% on average per truck, while DHL’s employment of fuel-efficient Boeing 777 aircraft in its global fleet has dropped carbon emissions by 17% compared to traditional aircraft.
Ensuring reliability and efficiency on a global scale
DHL’s role in ensuring that all Formula 1® equipment arrives on time is a complex orchestration that requires absolute precision. The logistics team operates with a clear understanding that there is no margin for error—the race schedule is fixed, and delays can have significant repercussions, not just for the teams but for millions of fans worldwide.
However, planning for an event like this also requires the consideration of unexpected occurrences that will disrupt even the best-laid plans. This is where DHL’s ability to manage time-critical deliveries and emergency logistics shines, ensuring that the race goes on, no matter what.
Whether it’s transporting replacement car parts between countries or races when cars get damaged or airlifting freight from a delayed cargo ship, DHL’s quick response capability is vital for teams to maintain their competitive edge and for the smooth continuity of the racing season.
