Exporting goods internationally from Bangladesh requires a thorough understanding of the necessary export documents and procedures to ensure a smooth and compliant process. As an exporter, it is crucial to be familiar with these documents to avoid potential delays or complications. In this guide, we provide an overview of the essential export documents you need when shipping goods out of Bangladesh:
Key export documents required in Bangladesh
The list of documents required for export varies depending on the type of goods, destination country, and any applicable item-specific regulations. However, some essential export documents commonly needed when shipping from Bangladesh include:
1. Commercial invoice
A commercial invoice provides a detailed description of the goods, their value, and terms of sale. It serves as the basis for customs valuation and determines the duties and taxes applicable to the shipment. In Bangladesh, the invoice must include information such as the Export Registration Certificate (ERC) number and Harmonised System (HS) code of the goods. Exporters should ensure the invoice accurately reflects the transaction and is consistent with other export documents.
2. Bill of Lading or Air Waybill
These documents are contracts between the shipper and the carrier, evidencing the receipt of goods for transport. The Bill of Lading (BoL) is used for sea transport and serves as a document of title, while the Air Waybill (AWB) is used exclusively for air transport and is not a document of title. It is crucial to prepare these documents accurately and in accordance with the carrier's requirements to ensure the smooth entry of your exports into the destination country.
3. Export Registration Certificate
To register with the government, all exporters in Bangladesh must acquire an Export Registration Certificate from the Export Promotion Bureau (EPB). This document provides access to government support and incentives for export promotion, which are essential for businesses to enhance their competitiveness in the global market when shipping overseas.
4. Certificate of Origin
This document certifies the country of origin of the goods, and is required by many countries to determine applicable import duties and preferential trade agreements. Exporters can obtain the appropriate Certificate of Origin (COO) from their local Chamber of Commerce or other authorised bodies, ensuring they benefit from any applicable trade agreements.
5. Export packing list
Export packing lists offer a comprehensive overview of the shipment's packaging, including each package's type, quantity, and weight. Adhere to the packaging requirements of both Bangladesh and the destination county when preparing the packing list to ensure smooth customs clearance.
6. Export permit
For controlled items like military equipment or dual-use goods, the Ministry of Commerce in Bangladesh may require an Export Permit, otherwise known as an import/export licence. Familiarise yourself with export control regulations and apply for permits promptly to ensure compliance, avoiding potential legal issues and ensuring a seamless export process for your products.
7. Letter of Credit
A Letter of Credit is a financial document issued by a bank, guaranteeing the buyer's payment to the seller. This document is crucial in international trade to build trust between parties and ensure secure transactions. Obtaining a letter of credit as an exporter provides assurance of payment and reduces the risk of non-payment.
8. Insurance certificate
An insurance certificate offers proof of insurance coverage during transit, protecting exporters against potential loss or damage to their shipments. Obtain appropriate coverage and safeguard your valuable cargo, such that you can enjoy peace of mind and financial security for your business.
9. Inspection certificate
An inspection certificate may be necessary for certain destinations to confirm the quality, quantity, and specifications of the exported goods. Understanding the destination country's requirements and arranging required inspections facilitate a smoother export process, ensuring customer satisfaction and building trust in your products.
10. Dangerous goods declaration
Shipping hazardous materials necessitates a dangerous goods declaration, which outlines the nature of the exports in question, their packaging, and any needed transportation precautions. Staying informed about requirements and preparing compliant declarations promote safe and efficient transportation of hazardous materials, protecting your business reputation and ensuring the well-being of all parties involved in the transportation process.
11. Phytosanitary certificate
If you're exporting agricultural products or plants, a phytosanitary certificate is required to confirm that your goods meet the destination country's plant health regulations. Issued by the Department of Agricultural Extension in Bangladesh, this document ensures that your exports are free of pests and diseases, facilitating smooth customs clearance and upholding the quality and reputation of your agricultural exports.
12. Textile export quota
For textile exporters, obtaining a textile export quota may be necessary depending on the destination country's import regulations. The Bangladesh Textile Mills Association (BTMA) is responsible for managing textile export quotas. Ensuring compliance with quota requirements can help your textile business maintain access to international markets and avoid potential penalties or restrictions.
13. Fumigation certificate
A fumigation certificate is often required for shipments containing wooden packaging materials, such as pallets or crates, to prevent the spread of pests and diseases. The certificate, issued by approved fumigation service providers, verifies that the wood packaging has been treated according to international standards. Proper fumigation ensures your shipment's smooth customs clearance, protecting your business reputation and the environment.
14. Halal certificate
If you're exporting halal products, a Halal certificate confirms that your goods adhere to Islamic dietary laws. The Bangladesh Halal Certification Authority or other approved bodies may issue this document. Obtaining a Halal Certificate helps you access and expand your business in markets with a significant Muslim population, boosting your export potential.
15. ATA Carnet
An ATA Carnet is a temporary export document that allows the duty-free and tax-free import of goods for a limited period, typically for exhibitions, trade fairs, or demonstration purposes. The International Chamber of Commerce (ICC) Bangladesh issues this document, which is recognised by over 80 countries worldwide. Acquiring an ATA Carnet for your temporary exports simplifies customs procedures and reduces the cost of participating in international events, thereby enhancing your business's global presence and market reach.
