Shipping, especially when dealing with international destinations, can seem complex and intimidating, especially for those new to the process. From understanding the packing requirements and customs regulations to choosing the ideal global courier service and preparing the necessary paperwork, there's a lot to consider.
But efficient shipping isn't just about logistics – it's about enabling your business to grow, reach new customers and deliver on your promises. Thankfully, learning how to ship locally and internationally doesn't have to be a headache. With the correct information and a trusted partner like DHL Express, you can streamline your shipping process.
Whether you're a small business owner shipping handmade goods or a larger company looking to expand into new markets, this guide outlines everything you need to know about ensuring your packages arrive safely and on time.
1. Determine your shipping needs
Before you can ship anything, it's important to understand your specific requirements. Consider the following to learn what you need to start shipping:
Identify the types of products you'll be shipping
First off, determine the size, weight and fragility of your products. Are they small and lightweight, or large and bulky? Are they delicate and require special handling? The nature of your products will influence packaging choices and potentially even the shipping methods available to you.
Assess the frequency and volume of your shipments
Will you be shipping regularly or only occasionally? Do you typically ship small quantities or large volumes? This will impact your choice of carrier and may even qualify you for volume discounts or tailored shipping solutions.
Consider your budget and desired delivery speed
Shipping costs can vary depending on the domestic and global courier service, as well as the destination and package dimensions. At the same time, determine how quickly you need your shipments to arrive. Moreover, find a balance between your schedule and budgetary constraints. Remember, faster shipping options often come with a higher price tag.
2. Choose the right packaging
Proper packaging is crucial for ensuring your products reach their destination in pristine condition. According to a study published in Uncertain Supply Chain Management, damaged goods can lead to dissatisfied customers. At the same time, it can also result in costly returns and lost business.
So, here are some tips for selecting the right packaging materials depending on the items to lower the risk of damage during transit:
- Fragile items: These require extra care and cushioning. So, consider using bubble wrap, packing peanuts, or foam inserts to provide ample protection.
- Heavy or bulky items: Opt for sturdy corrugated cardboard boxes with reinforced corners and edges.
- Liquids or powders: Ensure these are packed in leak-proof containers and sealed securely to prevent spills.
Note that efficient packing not only safeguards your goods but can also help minimise shipping costs. For instance, if you opt for the smallest possible box that still provides adequate protection, you can avoid higher dimensional weight charges. Additionally, if you use lightweight packaging materials whenever possible, you can reduce overall package weight, which can also contribute to lower shipping costs.
3. Select a reliable carrier
Whether you’re shipping overseas or to any location in Cambodia, choose a trusted courier service to ensure that your products reach their destination efficiently and safely. So, when you’re assessing your options, consider the following:
- Services and coverage: Assess the range of services offered by each carrier. Do they provide international shipping to your desired destinations? Do they offer specialised services for fragile or valuable items? Ensure the carrier's coverage aligns with your shipping needs.
- Rates: Compare the shipping costs of different companies, considering factors like package dimensions, weight, destination and service level. All the while, remember that the cheapest option isn't always the best.
- Tracking and insurance: Choose a courier that offers real-time tracking so you can monitor the delivery progress of your shipments. Additionally, consider the insurance options offered by each carrier to protect your goods in case of loss or damage.
- Delivery timeframes: Assess the estimated delivery times for each carrier and service level. For instance, DHL Express has been known for its speed and reliability, making it the ideal option when timely shipments are crucial for your business.
- Customs expertise: International shipping involves navigating complex customs regulations. As such, consider carriers with experience in customs clearance to help ensure smooth and efficient deliveries.
4. Prepare shipping documentation
Accurate and complete shipping documentation is essential for smooth customs clearance and timely delivery. While the requirements may vary depending on the destination country and the nature of your goods, some essential documents typically include:
- Commercial invoice: This is a detailed description of the goods being delivered, including their value, quantity, and origin. Note that the invoice is crucial for customs clearance and may be required for import duties and tax calculations.
- Packing list: This list outlines the contents of each package in your shipment, including the number of items, their description, and their weight.
- Customs forms: Depending on the destination country, you may need to complete specific customs forms, such as a Certificate of Origin or a Shipper's Export Declaration.
To ensure you have all the necessary documents and comply with Cambodian customs regulations, you can refer to the online resources provided by the General Department of Customs and Excise of Cambodia. These resources offer detailed guidance on documentation requirements and procedures for international shipping.
5. Evaluate shipping costs
Shipping costs are influenced by various factors, including the packaging dimensions and weight. And in general, larger and heavier packages incur higher costs. The destination also plays a role, as shipping to remote or distant locations often costs more due to increased transportation and handling expenses.
Additionally, the chosen service level impacts the cost. For example, faster shipping options like express or overnight delivery typically come with a premium price compared to standard shipping. To manage costs effectively, consider strategies such as consolidating multiple orders into a single shipment or exploring discounts for frequent shippers.
Ship with Confidence, Grow with DHL Express
Efficient shipping is within reach for businesses of all sizes. By understanding your shipping needs, choosing the right packaging, selecting a reliable carrier, preparing accurate documentation, and evaluating shipping costs, you can streamline your logistics and focus on growing your business.
And if you’re ready to take the first step towards efficient shipping, open a DHL Express business account today. Experience the difference a seamless shipping solution can make for your business.
