If your Malaysian business frequently ships goods to customers or partners in the European Union (EU), understanding and correctly using an EORI number is essential for smooth customs clearance and avoiding costly delays.
EORI Number Overview
An Economic Operators Registration and Identification (EORI) number is a unique identification number used by EU customs authorities to monitor and track shipments entering and exiting the EU.
It is mandatory for customs declarations for businesses importing or exporting goods into or from the EU.
Why do Malaysian Businesses Need an EORI Number?
While Malaysian businesses don't directly register for an EORI number themselves, their EU-based importer or consignee must possess a valid EORI number to receive the shipment. As the Malaysian exporter, including your recipient’s EORI number clearly on shipping documents helps ensure hassle-free customs clearance in the EU.
Failure to provide an EORI number on customs documentation could:
- Delay customs clearance significantly
- Lead to additional storage or customs fees
- Result in shipments being held indefinitely by EU customs
How can Malaysian Businesses Obtain an EORI Number?
As a Malaysian business, you don't need an EORI number yourself unless you have a registered entity within the EU. Instead, you should:
- Confirm with your EU-based importer or recipient that they have a valid EORI number.
- Clearly indicate the recipient’s EORI number on commercial invoices and customs documentation.
Where do EU Businesses Obtain an EORI Number?
EU businesses typically apply for their EORI numbers through national customs authorities in their respective EU countries. For example:
- Businesses in Germany register via German Customs (Zoll).
- UK-based companies apply through gov.uk (post-Brexit, the UK requires separate registration).
Key Steps for Smooth EU Shipping
To ensure a hassle-free shipping process to the EU, Malaysian exporters must follow key steps to comply with customs requirements and avoid unnecessary delays.
Here’s what to do:
- Request EORI from EU Partner: Before shipping, ask your EU partner or customer for their EORI number.
- Include EORI on Documents: Clearly mention this EORI number on your commercial invoice, customs forms, and other related documentation.
- Double-check Details: Ensure accuracy in documentation to prevent customs-related delays or penalties.
Practical Tips for Malaysian Exporters
To ensure a smooth export process to the EU, Malaysian businesses should proactively manage their EORI number and educate their partners on its importance.
Here are some key practices to follow:
- Always keep the EORI number readily accessible for your EU shipments.
- Educate your customers or partners in the EU about the importance of timely registration and use of EORI numbers.
- Consider confirming EORI details early in your business arrangements or purchase orders.
Using the correct EORI numbers is a simple yet critical step in preventing customs delays and ensuring your Malaysian products reach EU customers promptly. Proper preparation and clear communication with your EU partners will streamline international trade processes and enhance customer satisfaction.
Stay informed, ship smart, and ensure smooth entry into the EU market by mastering the use of EORI numbers!
