Understanding material safety data sheets (MSDS) for shipments

According to reports from Moody's Analytics, 2024's subdued foreign trade performance in the Philippines is projected to recover in 2025. This anticipated rebound aligns with the government's forecast, which anticipates a 6% growth in exports, a slight increase from the 5% target set for 2024.¹

However, the success of exporting products from the Philippines requires a steadfast commitment to safety, regulatory, and customs compliance. This includes gathering and preparing numerous essential shipping documents, such as commercial invoices, packing lists, and certificates of origin. 

While providing these standard shipping documents is often the first thing that comes to mind, there's another crucial document that might be required for certain shipments—the Material Safety Data Sheet (MSDS). This is especially important if the shipment's contents are classified as hazardous.

What is a material safety data sheet?

In shipping and logistics, an MSDS is a standardized document that provides comprehensive information about the properties, potential hazards, and safe handling procedures for a particular substance or product intended for export. This means that an MSDS is what helps to ensure the safe and compliant shipping of goods that may pose risks during handling, storage, or transit.

The importance of MSDS

The most significant role of material safety data sheets is to inform the shippers and personnel about the nature of the goods so that they can implement appropriate handling and transportation procedures for safety. However, these documents also serve broader roles.

Different countries have varying regulations regarding hazardous materials, and an MSDS serves as a key document that verifies that the goods comply with the destination country's requirements, facilitating smooth customs clearance. 

Essentially, MSDS helps to promote a safe, efficient, and compliant global shipping environment.

Common commodities that require MSDS

Is your business engaged in international shipping operations? If so, delve into the most common commodities that require an MSDS to ensure you meet regulatory and safety standards:

Pharmaceuticals

Pharmaceuticals require MSDS because they contain active ingredients and excipients that may pose health hazards during handling or disposal. These safety data sheets outline the risks and provide guidelines on exposure limits, protective measures, and emergency procedures essential for maintaining safety.

Liquids

All types of liquids, from inks and paint to essential oils and sanitizers, require an MSDS for shipping. This document has to include its chemical composition and critical properties like boiling point and flammability. While flammable liquids generally face transport restrictions, those with safe characteristics are allowed with proper MSDS documentation.

Electronics

An MSDS is required for electronics, as these items often include batteries, which impose specific shipping restrictions due to their potential to spark and cause fires. Additionally, batteries must be removed or secured before shipping electronics. 

Cosmetics

Cosmetics require MSDS due to their content of solvents, pigments, and preservatives. These safety data sheets detail potential hazards associated with the materials, provide guidelines for safe use, and outline emergency procedures in case of an incident.

Chemicals

MSDS for chemicals, such as those for cleaning, are essential as they often contain corrosive, toxic, or reactive ingredients. The MSDS provides information on safe handling, storage, and disposal, outlines potential health and environmental hazards, and details necessary protective measures and first aid procedures.

Powders

Powders often face shipping restrictions because they can be highly reactive under various conditions. Before being permitted for transport, an MSDS is required to detail their stability and chemical properties comprehensively. Additionally, secure packaging is essential to prevent spillage and ensure safe transit.

Note: While this list covers common commodities requiring MSDS in logistics operations, consulting with regulatory bodies and logistics providers is important to ensure your specific product classifications and documentation comply with all applicable laws and regulations for each destination country.

How to get an MSDS?

Obtaining an MSDS typically involves sourcing it directly from the product’s manufacturer or supplier, as they are responsible for providing detailed safety information. For widely available commercial products, MSDS’ can often be accessed online or through third-party databases. 

If your shipment includes items manufactured by you or your company, you may need to create an MSDS that includes details such as the material's physical properties, transportation requirements, and validity period. 

DHL Express’ MSDS specialists can review your document to ensure it meets all regulatory requirements, providing peace of mind for compliant and secure shipping.

Streamline shipping compliance with MyGTS

DHL Express has developed an all-in-one platform, My Global Trade Services (MyGTS), to help businesses navigate the complexities of international shipping regulations. This centralized tool provides easy access to essential trade information, such as determining if an MSDS is required for your shipment or understanding other import and export requirements. 

Access to MyGTS is free; you simply need to log in with your existing DHL Express Philippines Business Account or register a new account to access the full suite of features. With MyGTS, you can confidently meet global trade standards with ease.

Ensure safe and compliant shipping with expert guidance

As we've discussed, material safety data sheets are essential when exporting hazardous goods. At DHL Express Philippines, we're experts in helping businesses navigate these additional export documents, helping ensure smooth customs clearance for international shipping to over 220 countries and territories.

However, we offer more than just document assistance. Our team also ensures the safe handling of your sensitive cargo with specialized shipping solutions, like temperature-controlled packaging, to keep pharmaceuticals in optimal condition every step of the way.

Ready to ship with confidence? Apply for a DHL Express Philippines business account today, and let's get your goods moving safely and compliantly.