Guide to shipping to France from Vietnam

The trade partnership between Vietnam and France is experiencing remarkable growth, with bilateral trade reaching US$4.8 billion in 2023 and hitting US$3.4 billion in the first eight months of 2024¹. This presents exciting opportunities for businesses in both nations.

As Vietnamese companies seek to expand their presence in the French market, efficient and reliable shipping solutions become essential for success. This guide will equip you with the knowledge and tools necessary to navigate the intricacies of shipping goods from Vietnam to France, from documentation and customs regulations to packaging and shipping options, ensuring a smooth and successful export journey.

Understanding the French market

Before diving into the logistics of overseas shipping, it's essential to grasp the nuances of the French market.

Product demand and opportunities

France offers a receptive market for a variety of Vietnamese goods, with sectors like textiles, footwear, and agricultural products showing particular promise. Vietnamese products are also gaining popularity for their quality and competitive pricing. According to the Observatory of Economic Complexity (OEC), Vietnam's top exports to France in 2022 were diverse, including broadcasting equipment (19.2%), computers (2.37%), textile footwear (10%), leather footwear (3.19%), rubber footwear (2%), furniture (3%), coffee (10%), crustaceans (2.73%), and fish (0.91%)².

Understanding these specific demands and trends within the French market can help businesses identify opportunities and tailor their offerings for maximum impact. Resources like the French Chamber of Commerce and Industry in Vietnam (CCIFV) can also provide valuable market insights and support for businesses looking to export to France.

Cultural nuances

Cultural awareness is key when venturing into any new market. French consumers appreciate quality, craftsmanship, and sustainability³. Packaging and labeling should reflect these values, with clear and concise information in the French language. Adapting marketing strategies to resonate with French cultural preferences can also enhance brand appeal and customer engagement. 

Essential export documentation

Next, accurate and complete paperwork ensures efficient customs clearance, minimizes delays, and helps you avoid potential penalties during international shipping. Here's a breakdown of the documents you'll need when exporting from Vietnam to France: 

Commercial invoice

A well-prepared commercial invoice is crucial for international trade. It serves as a legal document outlining the transaction between the exporter and importer, providing a detailed description of the goods being sold. Key elements of a commercial invoice include:

• Accurate product descriptions: Clearly describe the goods using internationally recognized terminology. Avoid vague or generic descriptions.
• Harmonized System (HS) codes: These codes classify the goods for tariff purposes and determine the applicable duties and taxes.
• Quantity and unit prices: Specify the quantity of each item and its corresponding unit price in the agreed-upon currency.
• Total value of the goods: The total value should accurately reflect the transaction value, including any discounts or adjustments.

Packing list

A packing list complements the commercial invoice by providing a detailed breakdown of the shipment's contents. It lists the number of packages, the type of packaging used (e.g., boxes, pallets), and the contents of each package, including the quantity, weight, and dimensions of each item. This information helps customs officials verify the goods and ensures accurate processing.

Certificate of origin

A certificate of origin (CO) is a document that certifies the origin of the goods being exported. It's essential for proving that the goods qualify for preferential tariff treatment under trade agreements like the EU-Vietnam Free Trade Agreement (EVFTA). The CO also helps customs authorities determine the origin of the goods for statistical and regulatory purposes.

Other required documents

Depending on the nature of your goods, additional documents may be required. These could include import licenses, permits, or certificates specific to certain product categories. For example, if you're exporting food products to France, you may need to provide a sanitary certificate. It's crucial to research the specific import regulations for your product category to ensure compliance and avoid delays or penalties.

Packaging and labeling for France

Proper packaging and labeling are necessary to ensure your goods' safe and compliant arrival in France. 

Protective packaging

When shipping goods internationally, protecting them from potential transit hazards is crucial, especially when complying with regulations like the French Packaging Act. Choose appropriate packaging materials based on the nature of your products and their vulnerability to damage.

• Sturdy outer packaging: Use strong cardboard boxes or crates to withstand stacking and rough handling.
• Internal cushioning: For fragile items like glassware or electronics, use cushioning materials such as bubble wrap, foam inserts, or packing peanuts to absorb shocks and prevent breakage.
• Moisture protection: For items susceptible to moisture damage, use waterproof wrapping or consider adding desiccant packs to absorb humidity.
• Temperature control: Perishable goods may require specialized packaging, such as insulated boxes or coolants, to maintain optimal temperatures during transit.

Labeling requirements

Correct and compliant labeling is fundamental for ensuring your products clear French customs smoothly and reach your customers without delay.

• French Language: All product information, including the name, description, ingredients, and usage instructions, must be in French. This applies to both the product itself and its packaging⁴.
• EU Standards: Ensure your labels comply with relevant EU regulations and directives, such as those related to product safety, labeling, and packaging. These standards often cover aspects like font sizes, legibility, and the information that must be displayed⁵.
• Country of Origin: Clearly indicate the country of origin on the product or its packaging. This is important for customs purposes and helps consumers make informed purchasing decisions.
• Net Weight and Dimensions: Provide accurate information about the product's net weight and dimensions, using metric units (grams, kilograms, centimeters, etc.). This is essential for logistical purposes and helps customers understand the product's size and weight.
• Specific Requirements: Certain product categories, such as food, cosmetics, and chemicals, may have specific labeling requirements. These could include additional information on ingredients, allergens, safety warnings, or disposal instructions. Research these requirements thoroughly to ensure compliance and avoid potential customs or consumer protection agency issues.

Choosing the right shipping method

Selecting the most suitable shipping method for your goods depends on several factors, including your budget, transit time requirements, the nature of your products, and the size and weight of your shipment. Here are the main international shipping options and their key considerations:

Air freight

Air freight is the fastest option for transporting goods internationally. It's ideal for time-sensitive or high-value products that require quick delivery.

• Speed: Air freight offers significantly faster transit times compared to sea freight, making it the preferred choice for urgent shipments.
• Security: Air freight generally offers a higher level of security and reduced risk of damage or loss compared to sea freight.
• Ideal for: Perishable goods, high-value items, and time-critical deliveries.

Sea freight

Sea freight is the most cost-effective option, especially for large or heavy shipments. It's suitable for businesses with less time-sensitive cargo and those prioritizing cost optimization.

• Cost-effectiveness: Sea freight is significantly cheaper than air freight, especially for bulk shipments.
• Suitable for a wide range of products: Sea freight can accommodate various cargo types, including containerized goods, bulk commodities, and oversized cargo.
• Ideal for: Large shipments, non-urgent deliveries, and businesses seeking to minimize transportation costs.

Express delivery

Express delivery services, such as those offered by DHL Express, provide a premium international shipping solution that combines speed, reliability, and enhanced tracking capabilities.

• Fastest option: Express delivery offers the quickest transit times, often with door-to-door service and proactive shipment monitoring.
• Reliability: Express services prioritize speed and efficiency, ensuring your goods reach their destination on time and in optimal condition.
• Ideal for: Urgent and time-critical shipments, high-value items, and businesses that require a premium shipping experience.

Navigating French customs

Understanding French customs procedures is crucial for the timely import of your goods, which typically involves several key steps.

1. Documentation: You'll need to submit the required documents, including the commercial invoice, packing list, certificate of origin, and any other relevant permits or licenses.
2. Duty and Tax Assessment: Customs officials will assess the applicable duties and taxes based on the type and value of your goods. Common duties and taxes include Value Added Tax (VAT) and import duties, which vary depending on the product category.
3. Inspection: Customs authorities may physically inspect your goods to verify their contents and compliance with regulations.
4. Release: Once all requirements are met and duties and taxes are paid, your goods will be released for delivery to your customer.

Tips for smooth clearance

To ensure a hassle-free customs clearance process, consider these tips:

• Accurate and Complete Documentation: Provide accurate and complete documentation, ensuring all information is consistent across all paperwork. Double-check for any errors or omissions.
• Proper Labeling and Packaging: Correct labeling and secure packaging facilitate smooth customs inspections and prevent delays. Ensure your labels are in French and comply with EU standards.
• Customs Broker or Freight Forwarder: For complex shipments or if you're unfamiliar with French customs regulations, consider working with a customs broker or freight forwarder. They can provide expert guidance and assistance with documentation, valuation, and clearance procedures.

DHL Express: Your shipping partner for France

DHL Express is your trusted partner for navigating the complexities of overseas shipping to France. Our extensive global network, customs clearance expertise, and value-added services ensure a seamless and reliable shipping experience.

• Global Reach: With a presence in over 220 countries and territories, we offer efficient and reliable delivery to France, connecting businesses across borders.
• Customs Expertise: Our dedicated customs brokerage team helps you navigate French customs regulations and ensures smooth clearance of your goods.
• Value-Added Services: We offer a range of value-added services, including cargo insurance, real-time shipment tracking, and door-to-door delivery, providing comprehensive support and peace of mind.

Shipping to France made easy

The French market presents exciting opportunities for Vietnamese businesses. By understanding the market, preparing the necessary documentation, and partnering with a reliable delivery company like DHL Express Vietnam, you can confidently steer the import and export trade between Vietnam and France, and even explore opportunities for shipping to Vietnam.

Open a DHL Express business account today and unlock seamless and efficient solutions to support your success.