In the global trade landscape, goods traverse borders and language barriers every day. To ensure these items are classified and categorized efficiently, a universal system is necessary. That's where Harmonized System (HS) codes come in to provide a common language for classifying traded products and facilitate smooth customs clearance.
For Japanese businesses involved in exporting, understanding and using the correct HS code classification is crucial. Incorrect HS codes can lead to delays in customs clearance, unexpected tariffs, penalties, and even legal complications.
This guide aims to demystify HS codes for Japanese businesses, explaining what they are, why they're important, and how to find the correct codes for your products.
What is the Harmonized System (HS) code?
HS codes, or Harmonized System codes, are a standardized system for classifying traded products developed by the World Customs Organization (WCO). These codes are used by customs authorities worldwide to identify products, assess duties and taxes, and enforce trade regulations during shipping.
The HS code system consists of 6-digit codes organized into chapters, headings, and subheadings. Each code represents a specific category of goods, allowing for consistent classification across different countries. Japan, however, uses a 9-digit statistical code system. What this means is that the first 6 digits align with the international HS code system, while the additional 3 digits provide more specific classification for domestic use.
Here are some examples of HS codes for common Japanese export products:
Product Name | 6-Digit HS Code | 9-Digit Statistical Code | HS Classification |
Sake | 2206.00 | 2206.00(210) | Other fermented beverages (for example, cider, perry, mead, saké); mixtures of fermented beverages and mixtures of fermented beverages and non-alcoholic beverages, not elsewhere specified or included, Saké (Seishu and Dakushu) |
Passenger automobile | 8703.22 | 8703.22(000) | Motor cars and other motor vehicles principally designed for the transport of persons, including station wagons and racing cars, of a cylinder capacity exceeding 1,000 cc but not exceeding 1,500 cc |
Manga | 4901.99 | 4901.99(000) | Printed books, brochures, leaflets and similar printed matter, whether or not in single sheets, Art and pictorial books |
Video camera | 8525.80 | 8525.60(000) | Transmission apparatus for radio-broadcasting or television, whether or not incorporating reception apparatus or sound recording or reproducing apparatus; television cameras; digital cameras and video camera recorder |
Why are HS Codes important?
HS codes are essential for international trade as they provide a standardized system for classifying goods. This standardization allows customs authorities worldwide to determine the appropriate tariffs, duties, and taxes for imported and exported products.
Why are HS codes required? Because they play a crucial role in facilitating trade, ensuring compliance with regulations, and collecting accurate trade statistics.
Accurate HS code classification is also vital for supply chain efficiency. By using the correct codes, businesses can avoid delays in customs clearance, minimize the risk of penalties, and ensure that their shipments reach their destination on time. This efficiency translates to improved customer satisfaction and smoother international trade operations.
How to find the correct HS Code of a product
Determining the correct HS code for your product is essential for smooth customs clearance and compliance with trade regulations. Here's a step-by-step guide to help you find the appropriate HS code:
- Identify the product's key characteristics: Determine the product's material composition, function, and intended use.
- Consult the HS code database: Use the online HS code database provided by Japan Customs to search for the relevant code based on the product's characteristics.
- Review the HS code classification: Carefully review the description of the HS code to ensure it accurately reflects your product.
Beyond the Japan Customs website, you can also find HS Codes and Statistical Codes on your destination country's customs portal. If you're shipping your products internationally via DHL Express, you can use DHL's AI-powered “My Global Trade Services” (MyGTS) tool, which provides a user-friendly interface to search for HS codes, calculate landed costs, and manage your shipments efficiently.
Need help interpreting the HS Code database? Try these:
- Start with a broad search and narrow down the results based on your product's specific characteristics.
- Pay close attention to the descriptions and definitions of the HS codes to ensure they accurately match your product.
- If you're unsure about the correct HS code, consult with a customs broker or freight forwarder for expert advice.
- Utilize online resources and tools, such as the WCO's HS Code Explanatory Notes, to gain a deeper understanding of product classifications.
Regional considerations: ASEAN Harmonized Tariff Nomenclature (AHTN)
For trade with ASEAN countries, Japan uses a slightly different system called the ASEAN Harmonized Tariff Nomenclature (AHTN). This system is based on the international HS codes but adds two digits for more detailed classification, catering specifically to the trade needs and regulations within the ASEAN region.
Using the AHTN code for shipments within ASEAN can facilitate smoother trade and customs clearance, as it aligns with the specific requirements of the region. By understanding and utilizing the AHTN code, Japanese businesses can enhance their trade efficiency and compliance within the ASEAN market.
Common mistakes to avoid
The Harmonized System (HS) code list is incredibly detailed, and even minor discrepancies in product classification can lead to significant issues with customs clearance. For example, a slight variation in the material composition or intended use of a product can result in a different HS code, potentially leading to incorrect duty assessments or delays in customs clearance.
Here's how you can ensure accurate documentation when referencing the HS Code list:
- Thoroughly understand your product: Before classifying your product, carefully analyze its composition, function, and intended use.
- Consult the official HS code database: Refer to the official HS code database provided by the relevant customs authority, such as the Japan Customs website or the WCO website.
- Seek expert advice: If you're unsure about the correct HS code for your product, consult with a customs broker or freight forwarder for expert guidance.
- Stay updated on HS code changes: HS codes are periodically revised and updated, so it's important to stay informed about any changes that may affect your products.
- Use online tools and resources: Utilize online tools and resources, such as DHL's MyGTS, to simplify the process of finding and verifying HS codes.
How DHL Express can help
DHL Express understands the complexities of HS code classification and customs regulations. Their team of customs specialists can assist businesses in accurately classifying their products and ensuring compliance with international shipping regulations.
DHL Express also offers various tools and resources to simplify HS code determination, including online databases, MyDHL+ platform integration, and expert guidance. By leveraging DHL's expertise and resources, Japanese businesses can streamline their shipping processes, avoiding costly delays or penalties.
Sign up for a business account with DHL today for assistance with HS code classification and other shipping needs.
